Printable Submission Rules


revised 03.18.13 (supersedes all previous)

In an effort to maintain best gallery practices, ACS implements the following rules and regulations for all juried exhibitions. We ask that potential submitters read and adhere to the rules as we will not accept artworks that do not comply. Observing the following points ensures your artwork is exhibited in the best way possible.  We appreciate your support.

-Emma Thurgood, ACS Exhibition Coordinator



•All entries must be original work completed within the last three years and not previously shown in any ACS show.

•Copies and reproductions of original works of art, whether embellished or not, are not eligible for submission to juried exhibitions. However, prints such as photographs, lithographs, woodcuts, engravings, etching, screen prints, and digital works are acceptable as long as they are labeled as such, and numbered as an edition. •Because of the misuse of the word “giclée,” ACS no longer refers to copies and reproductions of original works of art as such. Giclée refers to a method, not an object. •Please be mindful of copyright infringements – BE ORIGINAL!


•A Diptych or Triptych is considered as one submission of artwork and must be priced as one individual piece. It must be submitted, charged, and labeled as such.  The overall maximum size of the triptych or diptych may not exceed 6ft. x 6ft.  Any combination of work greater than a triptych will be charged an additional $10 per section. Please contact Exhibition Coordinator to discuss before submission of work.


•Maximum size for paintings is 4ft. x 4ft. This rule is to ensure that there is space enough to hang one piece from each member.

•Any entry weighing over 40 lbs. must be handled by the artist and prior arrangements for its placement made with the Exhibition Coordinator.


•All works on paper, including photographs, must be framed. Plexiglas only; Plexiglas must be clean (inside and out), unscratched and intact.

•Works on canvas must be framed or have finished edges. Gallery Wrapped Canvas is acceptable, provided that no staples are showing and the edges are clean and free of smudges and smears that are not in keeping with the stylistic intent of the artwork.

•Frames must be in good condition (no scratches or loose corners).

•Mats must be clean and smoothly cut.

• Screw eyes and hanging wire MUST be attached firmly to the back of the piece. NO SAWTOOTH HANGERS!

•Dust covers and/or other backing material must be in good condition, clean and intact.

•Art work must be completely dry. 


•ACS provides pedestals. However, the artist must provide a sculpture pedestal for oversized work and/or works with special display requirements. 

•Pedestal must have a broad base to provide stability on carpeted surfaces.


•The Review Committee will inspect submissions for condition and adherence to the above policies

•Inclusion in the exhibit is at the sole discretion of the juror(s) (not connected with ACS and is non-negotiable.      


Work accepted for an exhibition may not be substituted, nor will any be permitted to be withdrawn during an exhibition, except in extenuating circumstances, and then only with the approval of the Exhibition Coordinator.


All entries are left at the owner’s risk.  Although precautions are taken, the Art Center is not responsible for damage or theft.  Submission of work to any exhibition constitutes agreement on the part of the artist to provisions here set forth.

*For Member's Only shows Art Center Sarasota Instructors are not eligible for awards.

Five awards are given per show:  First, Second, and Third Place plus two Merit Awards.  First place wins $500.00, Second Place wins $300.00, Third Place wins $200.00, and each Merit Award winner receives a gift certificate to a local arts supply store. To celebrate the high level of creativity in each exhibition jurors also select a number of honorable mentions. Artist or representative must be present at Opening Reception to receive payment for award.


All juried exhibitions require a non-refundable entry fee for each submission.

MEMBERS:  1 piece $15, 2 pieces $25, 3 pieces $30  diptych $25, triptych $35
NON-Members: 1 piece $30; 2 pieces $50; 3 pieces $65; diptychs $45; triptychs $60

STUDENT Members*:  $5 for each entry.
*must present a valid full-time student ID and must be a current member of ACS.


All work on exhibit must be for sale.  No POR (Price on Request) or NFS (Not for Sale) is permitted in a juried show unless specified in an exhibition prospectus.  There is a 35% sales commission, payable to Art Center Sarasota.


Art MUST be picked up within two days after the close of the exhibition.  Artists must sign the entry form copy which is attached to the artwork as a receipt and leave it at the front desk. If artwork is not picked up on the designated day, fees will incur on a daily basis {$5.00/day for every business day starting   one week after the pick up date}.


Any exhibiting artist consents to the use of his/her name and the artist’s image(s) for purposes of promotion and advertisement by ACS.  The artist waives any claim, including any claim for invasion of the right of privacy of copyright, against ACS, its directors, officers, employees, and agents.


•The Exhibition Coordinator must be notified in advance if an unconventional method of presentation or hanging is required. Policies of the host gallery will prevail.

Once an accepted piece of artwork is installed in a show, please do not ask to change its location.  It is up to the Hanging Committee to place and hang artwork.